The 7 Best Ways to Store Business Documents

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With hackers advancing their skillsets with each passing year, businesses must take the necessary steps to protect their important data as much as possible. For this reason, read the seven best ways to store paper and electronic business documents.

  1. Portable Flash Drives

Portable flash drives not only allow people to take their files with them on-the-go, but it provides a safe place to store sensitive files, which is ideal if you do not want the file to live on a computer, server or within the cloud, which could be accessed by cybercriminals. It’s therefore an effective way to keep your sensitive data private. For instance, it’s an ideal solution for keeping prying hands away from your most important documents, such as a business plan, company finances or investment proposals.

  1. A Lockable Filing Cabinet

If you want to store paper documents onsite, it would be a wise decision to invest in a lockable filing cabinet. Accurately organize your documents for ease of access, so you can simply find what you need before locking away your remaining files. As a result, it can protect sensitive information, such as employee information, business finances or company contracts.

  1. External Hard Drive

Running low on memory? An external hard drive could provide the solution you need. That’s because it will free up space on your desktop or laptop, which will ensure your computer continually runs at optimum speed and efficiency.

  1. Hidden Storage Solutions

Businesses are required to keep specific files for so many years before they can be thrown away or destroyed. For instance, you will need to keep tax returns for a minimum of three years in the event of an IRS audit. It’s advisable to place the documents in a protective plastic container, which should be stored in a safe and private location.

  1. Cloud Storage Solutions

Cloud storage solutions have become incredible popular in recent years, as they allow people to store their data in a cloud-based system. As a result, you will not lose the files following a hardware failure, as the document will live within the cloud. What’s more, you can easily gain access to the file on any internet-enabled device, anywhere in the world.

  1. Password Protected Files

Storing a document on a computer might not be as safe as a flash drive or the cloud, but it can allow ease of access to files when on a laptop or desktop. However, if you do want to save files directly onto a computer, it is vital to password protect your folders, so only people with the password can gain access to your sensitive data.

  1. A Business Safe

A flash drive can provide one of the best solutions for storing private electronic documents, but where do you store sensitive paperwork? It might be beneficial to invest in a durable safe, so you can keep unwanted hands away from your most critical files, such as corporate contracts and tax information.

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