We talk often and long about how much technology can improve your business. But there shouldn’t be anyone relying on computers and networks now who doesn’t know that they also come with certain risks. The risks can affect your productivity, the reputation of your business, and even your finances. So, you need to start thinking about those risks and how you combat them. As they say, fail to plan and you plan to fail.
Protecting the business
Unfortunately, a vast number of the threats that a business’s tech might face come from those who are actively seeking to cause some sort of harm. Whether it’s espionage, theft, or simply looking to cause some damage to the business. A strong antivirus and firewall will be able to protect you from some of the lighter threats against your business, but you have to prepare for those that are stronger and more malicious, still. For instance, protecting your business site from DDoS attacks that can shut them down by implementing tools that distinguish real visitors from malicious spam visitors. You should also think about keeping your business safe from hackers by using your own. Ethical hackers are specialists who will infiltrate business networks just to find the vulnerabilities and help you close them thereafter.
Whether there’s a breach or just some downtime, suffering tech problems can be devastating for the productivity of the business. While you likely have a good amount of work you can do offline or without computers, that’s not going to help those who need to access it right now. You should prepare for breaks in continuity by having other options available. For instance, while a computer needs to be fixed, offer employees the choice of bringing their own devices into work or even working from home for a change. Most internet connections will fail at some point or another, which is why you should consider having more than one available at any time. If you have to pay a premium rate to access it, think about how long your net is likely to be down and whether or not it’s worth the cost.
That all-important data
Continuity errors like malfunctioning computers aren’t just irritating. They can cause serious losses to a business. Nowadays, businesses store lots of important documents and collect data on customers, on work processes, on their marketing and just about every other area of the business. If you lose that data, you’re losing some seriously valuable assets. Your data needs to be more than protected. It needs to be properly backed up. For the best chances of keeping it, regularly transfer your data to more than one storage device. Online solutions can be more helpful still, as you can see in this review of MyPCBackup from Cloudstorageboss.com.
Prudence is a virtue
Sometimes, your tech might fail with a little bit of help from the people using it. Imprudent use of computers and the data contained in it makes it significantly more likely to fall into some unauthorized access. One of the most obvious yet most flagrantly broken rules is that of password protection. Make sure employees are using passwords using uppercase, lowercase, numbers and symbols as part of them. Moreover, make sure they’re not leaving them written down anywhere. Another common faux pas is leaving a computer logged on when they’re not present. They might also inadvertently put important data at risk by sending it to personal emails or carrying it with them on devices from the office. Make sure they’re educated often on the virtues of prudent tech use as highlighted by Cio.com.
Hope for the best, plan for the worst
You can do all you like to prevent your data from being used without the proper authorization, but there’s still a chance someone will find the weakness in your system and you’ll be victim to a breach. You need to be honest and communicative about what happened internally and externally, especially if any customer or financial details are part of the leak. Data forensics can also be very helpful in tracking down the culprit, but you need to have the plans ready to go. Much like in a physical crime, there’s a limited window of an hour in which your tracking can be at its most effective.
Prevention is always better than diagnosis, but prevention can and will sometimes fail. So, you need to have plenty of backup and reactionary options available. The only way you’ll get them to work in your favor is by putting them in place long before any sort of crises or crime strikes the business.