Nowadays, the presence of digital technology devices in the office is a given. There are few businesses that aren’t going to have some kind of computer setup helping them provide their products and services. Your IT can be a tremendous help, but it can also be a tremendous hindrance. When you spend more time trying to fix it than you do using it to work, the productivity of the business takes a hit that you just can’t overlook. So, you need to see how you make your office tech more reliable.
Look after the tech
Hardware inevitably ages and degrades. But if you don’t want to suffer machines stuttering and shutting down on you, then you want to put that degradation off for as long as possible. Maintain your computers and keep them living longer. Leave them in open spaces, on cool, hard surfaces where dust is easily cleared away. Make sure computers aren’t left on and running when they aren’t being used. Get the computer as close to optimum performance by clearing it of excess data and software, including a full disk defragmentation once a week. Don’t let old documents that have zero use clutter up your machines. It’s a good idea to keep your drivers updated, as well. Hardware providers are always optimizing their components post-launch.
Always have another option
There are a lot of ways that your tech might fail you. Your internet might go down with no sign of coming back soon. The hard drives containing the data you need might suddenly become inaccessible or even corrupted. The key is to always have the necessary resources as a backup. For instance, diversifying the office’s access to the internet is crucial, especially if your business uses the net to provide life customer support. You can make use of portable hotspot devices and dongles that, though not as cost-effective, can give you some access to the internet. As for your data, it’s always a good idea to regularly backup the office essentials, whether it’s on other physical drives or through a dedicated office server.
You might want a few spare devices in the office, in case it’s the computer itself that utterly fails you. But having too many can be all kinds of costly for a business. Instead, think about offering employees a little more flexibility to use their own solutions. Allowing them to bring their own devices to the office, for instance, can be very cost-effective, as well as a morale booster. People like having some control over how they do their work, after all. If they don’t need to be physically present, then you should consider allowing some the possibility of remote working. They might not be able to access all the internal data and software you have licensed on your main devices, but they can still be productive.
Get those net numbers up
Access to the internet is important, but if that access is simply slow, then it can be just as limiting. A business needs a strong connection, especially if it makes use of online tools like Cloud servers that need to see plenty of data flowing both to and from your devices. Instead of sticking with the standard tech your net provider supplies, looking into the best modem router combos can see you with a stronger wifi connection to your devices and more ports for the even more reliable Ethernet cable connections. You need to invest in the quality of access your team has to the internet if you have any kind of reliance on it.
Nothing can shut down a workday like finding a threat on your network or on any one of your office devices. Malware can easily be protected by getting antivirus and antispyware software installed and regularly updated on your devices. But businesses are also targets for more focused attacks from dangers like hackers, too. Keeping it safe from those particularly dangerous net denizens might involve regularly auditing the business IT for vulnerabilities and relying on ethical hackers. Ethical hackers use the same tools as real hackers to find and exploit the cracks in your business network. However, they do it with the intention of identifying and helping you seal up those cracks. You can’t always be 100% protected from the threat of a hack. You can make it hard enough for most of them to simply give up, however.
Don’t make the Cloud your home
Cloud storage solutions can be supremely helpful to a business. They can serve as a backup for your data and can allow people outside of the office or using their own devices to access the resources that they need to work. However, using them as your main source of storage isn’t always a great idea. First of all, you have little control over them, so if they go down and make your data inaccessible, or even lose all of your data, there’s little you can do to fix the situation. It’s a better idea to rely more on data centers and drives that you actually have some say over.
If you want your business to be serious about using tech to always have the best solutions at its disposal, then you should be paying attention to the latest developments in the industry. New devices and component upgrades, new software, new deals can all be used to continuously build a more reliable business tech setup. But you have to actually keep an eye out for it and get more technically literate. Thankfully, there are plenty of guides that can help you get a better understanding of the jargon that can really help you understand your best options. A tech-savvy business is the one that’s always going to be able to find and provide the better options to its team.
The best hardware, the most careful maintenance, and the necessity of backup options for when you lose access are crucial. Every minute of downtime thanks to tech issues can make the results you want to see a more and more distant prospect.