As technology develops, it’s becoming far more complicated to ensure privacy. However, as an employer, it’s your responsibility to keep your employee’s data secure. It’s important for you to identify any weak spots in data protection in your business. As according to the law, you should be doing everything within your power to keep this information safe. So, what do you need to do to comply with data protection rules?
Keep Up with Regulation
You should already know how your business stores, uses and shares personal information and data from your employees and customers. However, you should also be able to find and make copies of all of this information if you were ever required to. For larger companies, that can be a mammoth task. Staying within regulation means monitoring the apps used by employees while at work and knowing the data those apps may collect. The problem with tracking data of employees is that the longer an employee stays at a company, the further data can travel. Striving to meet data regulations will costs businesses far less than any fines imposed because of mishandling of data.
For large companies, data mapping has a lot of advantages. First and foremost, data mapping will ensure your employees data is protected and you know exactly where it’s travelled since the time of employment. Secondly, data mapping allows businesses to identify any security hazards and raise questions about the use of apps. This often leads to further analysis which means that IT and HR departments often are forced to work together. Bringing teams that don’t ordinarily work together into the same situation can serve as a boost for the business. Suddenly, different departments are getting a glimpse into each other’s jobs and learning from different people.
For smaller businesses that have no experience of data mapping or protection, it can make more sense to hire an outside team to handle data. For instance, TITUS | NIST SP 800-171. This company knows what is required of businesses when it comes to storing employee’s data and can intervene when small businesses are out of their depth. Learning from professionals can give small businesses the tools they need to develop data protection protocols in the future and avoid the risk of making mistakes.
As businesses evolve, so does the technology used to keep them relevant and interesting to customers. This means that employees and customers are often using new apps and programs and inputting data on a regular basis. For businesses, this means that every new program used has to be vetted. For example, what are the do’s and don’ts of Instagram? How does it use data? What does it use data for? Are any third-parties’ privy to the data collected? The more information you can gather about the apps your employees and customers are using, the more prepared you’ll be to plan for long-term data protection.
Putting a plan of action in place for data protection isn’t just about protecting your employees and customers best interests; it’s about the longevity of your business too.