Occasionally in life, not everything goes as planned. The same goes for business, especially if you are involved in the IT industry. Various failures, anything from technical issues to budget overruns, may force you to involuntarily change your most well-executed plans.
Reportedly, IT companies in the US spend around 250 billion USD or even more, although only 1/3 of them are successful. Knowing that these failures don’t happen only to you is somewhat consoling. Nevertheless, it is important for you to identify what exactly causes the problems and how to fix them in the least painful way possible.
That’s why it is essential for you to be aware of the most common causes of project failures. But that’s not it. You also need to ensure that you’re up-to-date with some tips that assist in preventing them in future.
Let’s explore some of the many common causes that lead a project to failure.
Common Causes for a Project to Fail
Poor Plan to Start With
In most cases, failures begin at the very beginning that’s poor planning. Although they are not recognized until the end. But its one of the most common reasons for a project to fail. If your team fails to deliver a good actionable plan and lacks at prioritizing work, your project dooms in consecutive phases. Poor planning usually refers to communication breakdowns, bottlenecks in production, the inability to move on to the next step, lack of resources, and more.
So how do you fix this?
It’s simple. For each project, map out their lifecycle before you even start working on them. You have to determine whether work priorities are in correlation with your company’s strategic objectives, and whether everybody agrees on the workflow that is expected, all processes, and their timeline. A simple project management software can help you plan your projects easily while considering your previous track record.
Bad Tool Choice
Technology is more than useful than you think. But when there is a tool overload everything can quickly get out of control. This can lead to ultimately losing the most critical data needed for your project. What’s more? Not utilizing proper tools can lead your team into spending significant amounts of their time on searching information. These could be stored in shared folders, emails and others, instead of dedicating a tool that helps to store all in one single place.
So what’s your plan on saving your time and that of your team members in such a situation?
Just choose a simple project management software to handle all of this work and stick to it. Implement a comprehensive tool where collaboration, communication, data storage, and data sharing takes place hassle-free.
Through the use of such a tool, your team members will have full visibility for all the folders and files that are essential for moving the project in the right direction. If you are using a cloud based platform which is centralized, data will be accessible to everyone and easy to find. Communication will be enhanced, and every team member will be able to interact in the most effective way, regardless of their location.
If there’s lack of visibility, nobody will know who is working on which tasks or what’s the next step that needs to be completed in project. In most cases, status reports are out of date. Reason? That’s because either someone forgot to update them or they simply don’t want to admit that they are running late.
In many companies, only one or two people are responsible for updating and maintaining the project status in spreadsheets. Those responsible waste most of their time on finding information from the other staff members.
This is also one of the reasons why you should start using an easy project management software. A centralized system will help you document all of the tasks related to the project in a few clicks. That way, you will be able to identify who is responsible for what, the deadline, and the next step.
With the use of such a PM software, everyone will be able to check what is happening or if someone needs any help, and you’ll save huge amounts of time on status meetings too.
Bad Distribution of Resources
Lack of visibility leads to bad resource allocation decisions. When your team members cannot see who is working on what, they quickly become overwhelmed and their work will just keep on piling. Workflow bottlenecks can doom your entire project. What’s worse? No one will know why and from where did they occurred.
How do you overcome this chaos?
Integrate an easy project management software that provides you the visibility on the complete workflow, to see exactly where bottlenecks and deficits in resources lie. Once you gain visibility and improve your resource allocation, help your team members minimize any interruptions. Thus give them more time to concentrate on productive work.
IT projects most often fail due to employees repeating the same mistakes and this becomes a vicious cycle. Instead of working on the prevention of these mistakes, this becomes more of a blame game, which will certainly not lead to any solutions.
So, what could be your solution to tackle this effectively?
To prevent such scenarios, establish KPIs and project goals at every step of the project and track progress along the way. If you examine problems and performance at each stage, it will be much easier to make any necessary adjustments to improve your results. It is easier to fill in small potholes along the way than having to repair disasters at the very end.
To conclude, sometimes project failures are inevitable and occur for reasons that are beyond your control. But if the same problems continue to occur for the same reasons then it’s time to do something about it. Implementing a simple project management software and following the easy tips mentioned above will help you identify your issues in no . What’s more? You can solve them accordingly in an effective and painless way which will increase your productivity and overall success.
Author Bio: David is a technical writer, his works are regularly published in various papers and top-notch portals. His rich experience in Project management domain helps him offer latest and fresh perspective on improved efficiency in work flows across organizations. His informative works on similar lines can be reached out on ProProfs Project